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Chek List of Porperty Documents/Papers Required
 

(A) For Ready - Built Property
(B) For Building / House - Under Construction
(C) For Open Plot / Land

 

(A) For Ready - Built Property :

(1) Construction Approval related papers
a. Copy of Comencement Certificate (i.e. Rajja Chitthi).
b. Copy of Approved Lay Out Plan.
c. Copy of Approved Building Plan/s.
d. Copy of Completion Certificate (i.e. Building Use Permission).
e. Copy of Rajja Chitthi (i.e. construction comencement certificate) issued by the local authority as per rule/s under the Gujarat Panchayat Act (applicable where the building site falls outside Municipal Corporation / Municipality Limits).
(2) Society / Association related papers
(i) In case of Co. Op. Housing Society :
a. Copy of Society's Registration Certificate.
b. Copy of Leaflet 'U' (i.e. society's constitution).
c. Original Share Certificate (of membership with the society).
d. Original No -Dues Certificate from the society.
e. Original NOC (No Objection Certificate) from the society as regards sale of the property.
g. Original certificate of undertaking from the society favouring the financing Bank/Branch - as regards (i) that the society will Register Bank's lien in the records of the society, (ii) that the society will not transfer the said property before the loan is fully paid OR until the bank has issued a NOC for the purpose.
(ii) In case of Non Trading Association :
a. Copy of Certificate of Incorporation.
b. Copy of Memorundum of Articles of Association.
c. Original Share Certificate (of membership with the association).
d. Original No -Dues Certificate from the association.
e. Original NOC (No Objection Certificate) from the association as regards sale of the property.
f. Original certificate of undertaking from the association favouring the financing Bank/Branch - as regards (i) that the association will Register Bank's lien in the records of the association, (ii) that the association will not transfer the said property before the loan is fully paid OR until the bank has issued a NOC for the purpose.
(3) Ownership / Allotment Documents
(i) In case where the property is a part of Co. Op. Housing Society OR Non Trading Association :
a. Copy of registered Sale Deed of land purchase (i.e. for bigger land of society/association).
b. Original registered Sale Deed of the subject property (viz. flat,bunglow,or open plot whichever is applicable) which the borrower/loanee intends to purchase (applicable where the seller is not the first allotee of the society/association).
c. Original Allotement Letter/Agreement/Deed.
d. Original Possession Letter/Agreement/Deed.
e. Original payment receipt/s.
f. Copy of Developement/Construction Agreement (applicable where the building was not constructed by the society/association/owner itself/himself but was constructed by any developer or contractor).
(ii) In case where the property is owned by individual/s :
a. Original registered Sale Deed of the property (viz. flat,bunglow, etc.) which the borrower/loanee intends to purchase.
(iii) In case of Housing Colony built by government / semi-government undertaking housing board/company :
a. Original No Dues Certificate by the managing office of the colony.
b. Original registered Conveyance Deed.
c. Original Allotment Letter/Agreement/Deed (applicable where the conveyance is not done).
d. Original Possession Letter.
e. Original NOC issued by the managing office of the colony - as regards third party conveyance (applicable in case where the conveyance is pending or full payments are not made in case of Hire-Purchase Scheme).
(iv) In case where the property is owned through other form of conveyance (whichever is applicable) :
# Original registered Sale Deed favouring the immediate previous owner.
AND
(any of the following whichever is applicable)
a. True copy of registered / un-registered WILL.
b. Original registered Gift Deed.
c. Original 'Probate' issued by the competent authority.
d. Original Sale Certificate issued by the competent authority.
e. True copy of registered/unregistered Partition Deed and/or Deed of Relenquishment.
f. Any other form of conveyance as the case be.
(4) Land related papers
(i) Revenue Departmnet related papers :
a. Copy of Non Agriculture Use orders (i.e. N.A. Permission).
b. Copy of ULC (urban land ceiling act) Orders (i.e. NOC under ULCRA).
(ii) Land Records Department related papers :

(x) Where the records are maintained by the Revenue Department : ( available from the office of the concerned Circle Inspector /Talati or Mamlatdar's Office)
a. Latest certified copy of 7/12 extracts,
b. Latest certified copy of village form no. 6 (record of rights),
c. Latest certified copy of village form no. 8A (statement of account),
d. Latest certified copy of village form no. 2 (for N.A. land).

(y) Where the records are maintained by the City Survey Department : (from the office of the concerned City Survrey Suprintendent)
a. Latest certified copy of Property Ruled Card (PRC) and copy of Property Register.
b. Latest certified copy of Key Plan sketch/ tracing showing the subject property.

(5) House Tax / Land Revenue / Service Charges
(i) House Tax :
a.Original latest House Tax Bill / Notice (received from Municipal Corporation /Municipality /Nagar Palika / Gram Panchayat).
b. Original last house tax paid receipt.
(ii) Land Revenue :
(applicable where the land records are maintained by the local authority (i.e. Gram Panchayat) ) :
a. Original Land & Education Cess demand Notice form the local authority (i.e. Gram Panchayat).
b. Copy of last Land Revenue paid receipt (in the name of the land occupier - owners i.e. society/association or individual/s - whichever is applicable).
c. Copy of last Education Cess paid receipt (in the name of the land  ccupier - owners i.e. society/association or individual/s - whichever is applicable).
(iii) Service Charges :
(applicable where service charges like water charges/drainage charges, etc. are lavied seperately by the local authority or area/urban developement authority).
a. Copy latest Water/Drainage Charges Bill/Notice.
b. Copy of last Water/Drainage Charges paid receipt.
(6) Electricity Service
a. Original latest Electricity consumption charges bill.
b. Original last electricity bill paid receipt.

 

(B) For Building / House - under construction :

(1) Construction Approval related papers
a. Copy of Comencement Certificate (i.e. Rajja Chitthi).
b. Copy of Approved Lay Out Plan.
c. Copy of Approved Building Plan/s.
d. Copy of Rajja Chitthi (i.e. construction comencement certificate) issued by the local authority as per rule/s under the Gujarat Panchayat Act (applicable where the building site falls outside Municipal Corporation / Municipality Limits).
(2) Society / Association related papers
(i) In case of Co. Op. Housing Society :
a. Copy of Society's Registration Certificate.
b. Copy of Leaflet 'U' (i.e. society's constitution).
c. Original Share Certificate (of membership with the society).
d. Original NOC (No Objection Certificate) favouring the Bank/Branch from the society as regards availing housing loan for the purchase of the said property.
e. Original certificate of undertaking from the society favouring the financing Bank/Branch - as regards (i) that the society will Register Bank's lien in the records of the society, (ii) that the society will not transfer the said property before the loan is fully paid OR until the bank has issued a NOC for the purpose.
(ii) In case of Non Trading Association :
a. Copy of Certificate of Incorporation.
b. Copy of Memorundum of Articles of Association.
c. Original Share Certificate (of membership with the association).
d. Original NOC (No Objection Certificate) favouring from the Bank/Branch from the association as regards availing housing loan for the purchase of the said property.
e. Original certificate of undertaking from the association favouring the financing Bank/Branch - as regards (i) that the association will Register Bank's lien in the records of the association, (ii) that the association will not transfer the said property before the loan is fully paid OR until the bank has issued a NOC for the purpose.
(3) Ownership / Allotment Documents
(i) In case where the property is a part of Co. Op. Housing Society OR Non Trading Association :
a. Copy of registered Sale Deed of land purchase (i.e. for bigger land of society/association).
b. Original Sale Agreement / Deed of undivided share of land OR a piece of a sub plot (whichever is applicable) for the subject property (viz. flat,bunglow, etc.) which the borrower/loanee intends to purchase (applicable where documents for the land part and for the construction part are to be executed seperatly).
c. Original Allotement Letter/Agreement/Deed.
d. Original payment receipt/s for payments already made.
e. Original detailed Cost Estimate of all proposed construction work prepared by the society / association OR the developer / contractor.
f. Copy of Developement/Construction Agreement (applicable where the building is not being constructed by the society/association itself but is being constructed by any developer or contractor).
(ii) In case where the property is owned by individual/s :

(X) Ownership through outright purchase :
a. Original registered Sale Deed of the land or plot on which the borrower/loanee intends to build a house/building.
(Y) In case where the property is owned through other form of conveyance :
# Original registered Sale Deed favouring the immediate previous owner.
AND
(any of the following whichever is applicable)
b. True copy of registered / non-registered WILL.
c . Original registered Gift Deed.
d. Original 'Probate' issued by the competent authority.
e. Original Sale Certificate issued by the competent authority.
f. True copy of registered/unregistered Partition Deed and/or Deed of Relenquishment.
g. Any other form of conveyance as the case be.
(Z) Original detailed Cost Estimate of all proposed construction work prepared by competent civil engineer / contracter.

(iii) In case of Housing Colony built by government / semi-government undertaking housing board/company :
a. Original Allotment Letter/Agreement/Deed.
b. Original NOC (No Objection Certificate) favouring the Bank/Branch from the Housing Board as regards availing housing loan for the purchase of the said property.
c. Original payment receipt/s for payments already made.
(4) Land related papers
(i) Revenue Departmnet related papers :
a. Copy of Non Agriculture Use orders (i.e. N.A. Permission).
b. Copy of ULC (urban land ceiling act) Orders (i.e. NOC under ULCRA).
(ii) Land Records Department related papers :

(x) Where the records are maintained by the Revenue Department : ( available from the office of the concerned Circle Inspector /Talati or Mamlatdar's Office)
a. Latest certified copy of 7/12 extracts,
b. Latest certified copy of village form no. 6 (record of rights),
c. Latest certified copy of village form no. 8A (statement of account),
d. Latest certified copy of village form no. 2 (for N.A. land).

(y) Where the records are maintained by the City Survey Department : (from the office of the concerned City Survrey Suprintendent)
a. Latest certified copy of Property Ruled Card (PRC) and copy of Property Register.
b. Latest certified copy of Key Plan sketch/ tracing showing the subject property.

(5) Land Revenue
(i) Land Revenue :
(applicable where the land records are maintained by the local authority (i.e. Gram Panchayat) ) :
a. Original Land & Education Cess demand Notice form the local authority (i.e. Gram Panchayat).
b. Copy of last Land Revenue paid receipt (in the name of the land occupier - owners i.e. society/association or individual/s - whichever is applicable).
c . Copy of last Education Cess paid receipt (in the name of the land  ccupier - owners i.e. society/association or individual/s - whichever is applicable).
(6) Electricity Service
(applicable where the service is already installed)
a. Original latest Electricity consumption charges bill.
b. Original last electricity bill paid receipt.

 

(C) For Open Plot / Land :

(1) Plot Lay Out Approval related papers
a. Copy of Development Permission (i.e. Lay-Out approval permission).
b. Copy of Approved Lay Out Plan.
(2) Society / Association related papers
(i) In case of Co. Op. Housing Society :
a. Copy of Society's Registration Certificate.
b. Copy of Leaflet 'U' (i.e. society's constitution).
c. Original Share Certificate (of membership with the society).
d. Original No - Dues Certificate from the society (applicable in case of resale and not applicable if it is being sold to the first allotee-member).
e. Original NOC (No Objection Certificate) favouring the Bank/Branch from the society as regards availing housing loan for the purchase of the said property.
f. Original certificate of undertaking from the society favouring the financing Bank/Branch - as regards (i) that the society will Register Bank's lien in the records of the society, (ii) that the society will not transfer the said property before the loan is fully paid OR until the bank has issued a NOC for the purpose.
(ii) In case of Non Trading Association :
a. Copy of Certificate of Incorporation.
b. Copy of Memorundum of Articles of Association.
c. Original Share Certificate (of membership with the association).
d. Original No - Dues Certificate from the association (applicable in case of resale and not applicable if it is being sold to the first allotee-member).
e . Original NOC (No Objection Certificate) favouring the Bank/Branch from the association as regards availing housing loan for the purchase of the said property.
f. Original certificate of undertaking from the association favouring the financing Bank/Branch - as regards (i) that the association will Register Bank's lien in the records of the association, (ii) that the association will not transfer the said property before the loan is fully paid OR until the bank has issued a NOC for the purpose.
(3) Ownership / Allotment Documents
(i) In case where the property is a part of Co. Op. Housing Society OR Non Trading Association :
a. Copy of registered Sale Deed of land purchase (i.e. for bigger land of society/association).
b. Original registered Sale Deed of the subject property (i.e. plot or land in question) which the borrower/loanee intends to purchase (applicable where the seller is not the first allotee of the society/association).
c. Original Allotement Letter/Agreement/Deed.
d. Original Possession Letter/Agreement/Deed.
e. Original payment receipt/s.
f. Copy of Developement Agreement (applicable where the land development is not done by the society/association itself but is done by any developer or contractor).
(ii) In case where the property is owned by individual/s :
a. Original registered Sale Deed of the property (i.e. plot or land in question) which the borrower/loanee intends to purchase.
(iii) In case of Housing Colony developed by government / semi-government undertaking housing board/company :
a. Original No Dues Certificate by the managing office of the colony (applicable where the seller is not the first allotee of the colony).
b. Original registered Conveyance Deed (applicable where the seller is not the first allotee of the colony).
c. Original Allotment Letter/Agreement/Deed.
d. Original Possession Letter (applicable where the seller is not the first allotee of the colony).
e. Original NOC issued by the managing office of the colony - as regards third party conveyance (applicable in case where the conveyance is pending or full payments are not made in case of Hire-Purchase Scheme).
(iv) In case where the property is owned through other form of conveyance (whichever is applicable) :
  # Original registered Sale Deed favouring the immediate previous owner.
AND
(any of the following whichever is applicable)
a. True copy of registered / un-registered WILL.
b. Original registered Gift Deed.
c. Original 'Probate' issued by the competent authority.
d. Original Sale Certificate issued by the competent authority.
e. True copy of registered/unregistered Partition Deed and/or Deed of Relenquishment.
f. Any other form of conveyance as the case be.
(4) Land related papers
(i) Revenue Departmnet related papers :
a. Copy of Non Agriculture Use orders (i.e. N.A. Permission).
b. Copy of ULC (urban land ceiling act) Orders (i.e. NOC under ULCRA).
(ii) Land Records Department related papers :

(x) Where the records are maintained by the Revenue Department : ( available from the office of the concerned Circle Inspector /Talati or Mamlatdar's Office)
a. Latest certified copy of 7/12 extracts,
b. Latest certified copy of village form no. 6 (record of rights),
c. Latest certified copy of village form no. 8A (statement of account),
d. Latest certified copy of village form no. 2 (for N.A. land).

(y) Where the records are maintained by the City Survey Department : (from the office of the concerned City Survrey Suprintendent)
a. Latest certified copy of Property Ruled Card (PRC) and copy of Property Register.
b. Latest certified copy of Key Plan sketch/ tracing showing the subject property.

(5) Land Revenue
(i) Land Revenue :
(applicable where the land records are maintained by the local authority (i.e. Gram Panchayat) ) :
a. Original Land & Education Cess demand Notice form the local authority (i.e. Gram Panchayat).
b. Copy of last Land Revenue paid receipt (in the name of the land occupier - owners i.e. society/association or individual/s - whichever is applicable).
c . Copy of last Education Cess paid receipt (in the name of the land  ccupier - owners i.e. society/association or individual/s - whichever is applicable).
(6) Electricity Service
(applicable where the service is already installed)
a. Original latest Electricity consumption charges bill.
b. Original last electricity bill paid receipt.

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